Check List POWER AUDIO VISUAL - Event AV Checklist – Client Submission FormPlease complete and submit this form at least 1 MONTH prior to your event. This ensures smooth coordination and execution of all audiovisual elements.Event DetailsDate of EventStart TimeEnd TimeVenue NameRoom/HallNumber Of Guests (approx.)PreviousNextClient Contact Information ( Groom )Main Contact NamePhone NumberEmail AddressClient Contact Information ( Bride )Main Contact NamePhone NumberEmail AddressPreviousNextEntertainment / DJ InformationDJ NameDJ Phone NumberDJ EmailIs the DJ bringing any special effects (e.g., dry ice, cold sparklers, CO2 jets)? Yes NoIf yes, please list:Note: For cold sparklers, DJ must provide valid proof of insurance. We Will provide your DJ with XLR connections PreviousNextVendor Contact InformationPhotographer (So we can coordinate technical needs and timelines ahead of the event)Videographer NamePhone NumberEmail AddressPhotographer NamePhone NumberEmail AddressVideographer (So we can coordinate technical needs and timelines ahead of the event)Videographer NamePhone NumberEmail AddressPhotographer NamePhone NumberEmail AddressPreviousNextPower Requirements for External LED Panels or Equipment If your DJ or decor company is bringing in LED panels or any large-scale lighting, you must specify how much additional power is required. ( Please feel free to talk to Power Audio Visual ) Standard wall outlets cannot support LED panels.Please refer to our Power Options PDF and select the amount of power needed:- Select -• POWER DROP ( L21- 30 ( 30 AMPS ) - 6 CIRCUITS ( $850 ) – ONE HALL• POWER DROP ( L21- 30 - 60AMPS ) 12 CIRCUITS ( $1000 ) TWO HALLS• POWER DROP (100 AMP - ( $1500 ) CAM LOCK 3 PHASE 4 WIRE SYSTEM• OtherOtherFailure to select power requirements in advance may result in technical complications or power failure during your event.PreviousNextMedia Deliverables (Submit via Google Drive or USB)Please ensure the following are submitted in MP4 format or as otherwise noted Slideshow Video – Final version (MP4 format) Next-Day Edit Video (if applicable) – MP4 format Monogram / Logo / Custom Graphic Files (JPEG/PNG/AI) Any Pre-Recorded Speeches or Messages (MP4 format)Documents & Instructions Itinerary / Run of Show – With detailed timing of key momentsPreviousNextTechnical Info (Optional if Applicable)Will there be any live performers or live music? Yes NoIf yes, please list equipment or audio support needed: Final Notes• All files must be submitted at least 4 days before the event• All files should be tested 48 hours prior to ensure compatibility• Our technician will follow your itinerary closely for cues• Submit files via our Google Drive upload link or USB in person• Payment for all services is due 5 Business Days Before Event Previous Submit Form
